Last updated: [Insert date]
1. Who We Are
[Organization Name] (“we”, “us”, “our”) is a non-profit organization dedicated to [insert mission]. We are the Data Controller for the personal data we process.
Address: [Insert address]
Email: [Insert contact or DPO email]
Website: [Insert website URL]
2. What Personal Data We Collect
- Identification data: name, surname, organization, country
- Contact details: email address, phone number
- Communication data: messages, forms, or feedback you submit
- Technical data: IP address, browser, operating system, cookies (see Cookie Policy)
- Donation or payment data (if applicable): processed securely via third-party providers
3. How We Collect Your Data
We collect data when you:
- Fill out forms on our website (newsletter, events, contact forms)
- Communicate with us via email or other channels
- Visit our website (through analytics and cookies, if you consent)
- Make a donation or register for an event
4. Why We Process Your Data (Lawful Basis)
| Purpose | Lawful Basis |
|---|---|
| To send newsletters and updates | Your consent (Article 6(1)(a)) |
| To respond to inquiries | Legitimate interest (Article 6(1)(f)) |
| To manage donations or payments | Contract performance (Article 6(1)(b)) |
| To comply with legal obligations | Legal obligation (Article 6(1)(c)) |
| To improve our services | Legitimate interest (with user consent) |
You may withdraw your consent at any time by clicking the “unsubscribe” link in our emails or contacting us directly.
5. Data Retention
We will retain your personal data only as long as necessary for the purpose collected or as required by law. If you withdraw consent, we will delete or anonymize your data within a reasonable time (normally within 30 days).
6. How We Protect Your Data
We use appropriate technical and organizational measures to safeguard your personal information against unauthorized access, loss, misuse, or alteration. Your data is stored securely within the European Union and shared only with trusted processors under data protection agreements.
7. Your Rights Under GDPR
- Right of access – request a copy of your data
- Right to rectification – correct inaccurate data
- Right to erasure (“right to be forgotten”)
- Right to restrict or object to processing
- Right to data portability
- Right to withdraw consent at any time
To exercise your rights, contact us at: [Insert DPO or privacy email]
If you believe your data protection rights have been violated, you can file a complaint with your national Data Protection Authority.
8. Cookies and Tracking
Our website uses cookies to improve your browsing experience and analyze traffic. You can manage or withdraw your consent at any time. For more details, please see our Cookie Policy.
9. Updates to This Policy
We may update this Privacy Policy from time to time to reflect legal or operational changes. We encourage you to review this page regularly to stay informed about how we protect your data.
Contact
For any questions about this Privacy Policy or your personal data, please contact:
📧 [Insert privacy contact email]
🏢 [Insert organization address]